Office Manager
Why apply ?
🌍 Do you want to work in an international environment in a firm that has over 50 offices worldwide?
đź’ˇWould you like to be part of a dynamic and enthusiastic team?
💬Would you like to join a firm that offers employees and partners the opportunity to play a key role in strengthening the office and presence within the Luxembourg market.
About the offer
đź“ť Permanent contract
🏠Location : LuxembourgÂ
📲 Top 3 Key competencies :
- Organised
- Proactive
- Fluent French/English
About our client
Sector :Â Law FirmÂ
Values : Collaboration | Networking | International Mindset
Employees :Â Worldwide : 2000+
Your missions
The Office Coordinator will be supporting all tasks related to office management.
The person will be in charge of:
- Warmly welcoming clients and managing telephone calls to relay accurate messages.
- Handling incoming and outgoing mail, including coordination with DHL and courier services.
- Ensuring daily office maintenance for a safe and clean reception and common areas.
- Overseeing the reservations of meeting rooms and ensuring proper setup, including drinks, brochures, and technology.
- Managing the procurement of supplies, lunches, groceries, etc.
- Validating and uploading vendor invoices.
- Establishing effective communication with suppliers, vendors, the landlord, and the maintenance team.
- Serving as the primary contact for IT matters and collaborating with our Benelux IT team.
- Coordinating with business services teams from other international offices, including marketing, compliance, IT, and finance teams.
- Handling filing and archiving responsibilities.
- Assisting in the onboarding and offboarding processes of staff members.
- Contributing to the organization of office events.
- Providing support to team members for ad hoc requests.
- Acting as a backup for the Office Manager.
Your ideal profile
- 1 to 2 years’ experience in a similar position
- Fluent in French and English, German knowledge will be considered as an asset
- Proficient in Microsoft Pack (Word/Excel/ PowerPoint/Outlook)
- Pro-active, dynamic, highly organized, team-spirit and rigorous
- Excellent communication skills
A candidate experience with Source Up, it’s …
- Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project
- Access to your test results to guide you to your best career choices
- Interview coaching session before the client meeting
- Consistent and fair recruitment process with respect, transparency and trust
- Department
- Marketing & Administrative
- Locations
- Luxembourg (Cloche d'Or)
About Source Up
Source Up was founded in 2021 and is a company based in Luxembourg. We carry out our assignments in various sectors, ranging from banking, private equity, insurance, industry…with a pragmatic, proactive and solution-driven approach.
🎯 We strongly believe in the ideal of "having the right people in the right job".
We combine people and technology to connect individuals to their future professional project đź”—
We work with passion for candidates and employers with the ambition to bring the greatest number of people to bloom in their professional environment 🌺
Office Manager
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