Why apply ?

🌍 You will be working in an international company based in Luxembourg with side offices in various locations worldwide.

💡 Recognized as a professional and reliable service provider to the funds industry, they offer innovative solutions solutions and empower their employees to grow their expertise.

💬 Our client fosters a culture of connection, proactivity and autonomy.

About the offer

📝 Permanent contract

🏠 Location : Luxembourg - City Center

📲 Top 3 Key competencies :

• Former exposure to Board Meetings
• Minimum of 5 years in a paralegal role
• Fluent English, French is a plus

About our client

Sector : Service provider in funds administration, domiciliation, reporting solutions, structuring

Values : Innovation | Excellence | Solution driven

Employees : Worldwide +80

Role & Responsibilities

Client and Stakeholder Interaction: Engage with clients, board members, and third-party intermediaries (e.g., banks, lawyers, accountants, and tax advisors) through in-person meetings, written communication, and phone calls.

Company Secretarial Transactions: Oversee a range of company secretarial activities, such as incorporations, share allotments, capital reductions, director changes, company strike-offs, amendments to articles of association, buybacks, powers of attorney, and loan notes. This includes preparing and/or reviewing corporate approvals, Companies House filings, and updating statutory registers.

Operational Management: Manage the day-to-day company secretarial operations for entities, ensuring compliance and efficiency.

Regulatory Compliance: Monitor changes in legislation and the regulatory environment, implementing appropriate actions as necessary.

Client Onboarding and Administration: Collaborate on the setup and onboarding of client structures and administer complex international arrangements.

Meetings Management: Prepare for board and shareholder meetings, document proceedings, draft or review minutes, and circulate action items.

Statutory Record Maintenance: Ensure accurate and up-to-date statutory records and compliance with annual and ad-hoc filing requirements.

Entity Health Checks: Proactively schedule and conduct regular reviews of entities’ records.

Cross-Team Collaboration: Work closely with the Co-Sec and Accounting teams, as well as other offices, with a focus on seamless client service delivery.

Compliance and Due Diligence: Assist in preparing, collating, and monitoring Know Your Customer (KYC) and Client Due Diligence (CDD) documentation, as well as managing promoter and corporate files.

Process Management: Ensure adherence to internal processes, updating logs and trackers as required.

Client Engagement and Transactions: Support the team in client engagement activities and transactional operations.

Financial Administration: Assist management with billing and cash collection processes.

Your Profile

• Fluent in English and French is essential
  
• Bac + 2 degree minimum in legal
  
• Minimum work experience of 5 years in Luxembourg
  
• Excellent communication skills; verbal, written and presentation with the ability to deal efficiently with different external counterpart
• Hold a relevant professional qualification or equivalent by experience 
• Prior Diligent Board experience highly desired
• Strong knowledge of compliance requirements and AML regulations
• Possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
• Flexible and hands-on approach;

A candidate experience with Source Up, it’s …

• Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project
• Access to your test results to guide you to your best career choices
• Interview coaching session before the client meeting
• Consistent and fair recruitment process with respect, transparency and trust