Senior Legal Officer

Why apply ?

🌍 You will be working in an international company based in Luxembourg with side offices in various locations worldwide.

💡 Recognized as a professional and reliable service provider to the funds industry, they offer innovative solutions solutions and empower their employees to grow their expertise.

💬 Our client fosters a culture of connection, proactivity and autonomy.

About the offer

📝 Permanent contract

🏠 Location : Luxembourg - City Center

📲 Top 3 Key competencies :

Former exposure to Board Meetings
Minimum of 2 years in a paralegal role
Fluent English, French is a plus

About our client

Sector : Service provider in funds administration, domiciliation, reporting solutions, structuring

Values : Innovation | Excellence | Solution driven

Employees : Worldwide +80

Role & Responsibilities

Client and Stakeholder Interaction:
Engage with clients, board members, and third-party intermediaries (e.g., banks, lawyers, accountants, and tax advisors) through in-person meetings, written communication, and phone calls.

Company Secretarial Transactions:
Oversee a range of company secretarial activities, such as incorporations, share allotments, capital reductions, director changes, company strike-offs, amendments to articles of association, buybacks, powers of attorney, and loan notes. This includes preparing and/or reviewing corporate approvals, Companies House filings, and updating statutory registers.

Operational Management:
Manage the day-to-day company secretarial operations for entities, ensuring compliance and efficiency.

Regulatory Compliance:
Monitor changes in legislation and the regulatory environment, implementing appropriate actions as necessary.

Team Leadership:
Train and mentor junior staff, delegate tasks effectively, and oversee planning and review processes.

Client Onboarding and Administration:
Collaborate on the setup and onboarding of client structures and administer complex international arrangements.

Meetings Management:
Prepare for board and shareholder meetings, document proceedings, draft or review minutes, and circulate action items.

Statutory Record Maintenance:
Ensure accurate and up-to-date statutory records and compliance with annual and ad-hoc filing requirements.

Entity Health Checks:
Proactively schedule and conduct regular reviews of entities’ records.

Cross-Team Collaboration:
Work closely with the Co-Sec and Accounting teams, as well as other offices, with a focus on seamless client service delivery.

Compliance and Due Diligence:
Assist in preparing, collating, and monitoring Know Your Customer (KYC) and Client Due Diligence (CDD) documentation, as well as managing promoter and corporate files.

Process Management:
Ensure adherence to internal processes, updating logs and trackers as required.

Client Engagement and Transactions:
Support the team in client engagement activities and transactional operations.

Financial Administration:
Assist management with billing and cash collection processes.

Your Profile

Fluent in English and French is essential
Bac + 2 degree minimum in legal
Minimum work experience of 3 years in Luxembourg
Excellent communication skills; verbal, written and presentation with the ability to deal efficiently with different external counterpart
Hold a relevant professional qualification or equivalent by experience
Prior Diligent Board experience highly desired
Strong knowledge of compliance requirements and AML regulations
Possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
Flexible and hands-on approach;

A candidate experience with Source Up, it’s …

Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project
Access to your test results to guide you to your best career choices
Interview coaching session before the client meeting
Consistent and fair recruitment process with respect, transparency and trust

Senior Legal Officer

About Source Up

Senior Legal Officer