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Source Up career site
Marketing & Administrative · Luxembourg city · Hybrid

Personal Assistant - Law Firm

Why apply ?

🌍 You will be working in a international law firm active in more than 40 countries around the world.

đź’ˇ Recognized as the most professional firm in its sector, you will develop your technical knowledge, innovative solutions and become an expert in your field.

đź’¬ You will be part of a group that values teamwork culture, inclusion and diversity.


About the offer

đź“ť Permanent contract

🏠 Location : Luxembourg

📲 Top 3 Key competencies :

    • Previous secretarial experience in a fast pace corporate environment
    • Fluent in French and English
    • Timesheet management


About our client

Sector : Global law firm

Values : Inclusion | Collaboration | Innovation | Excellence

Employees : Worldwide +5000 | Luxembourg +60


Your missions

We are looking for a highly organized and proactive Personal Assistant to support a Partner in a law firm. This role requires exceptional multitasking skills, discretion, and the ability to manage business-critical priorities in a fast-paced professional environment.

As Personal Assistant, you will :

  • Manage and prioritize the Partner’s inbox daily, dispatching emails and following up on key matters.

  • Coordinate and monitor the Partner’s schedule to ensure all deadlines and commitments are met.

  • Support the Partner on confidential files and business-critical client matters.

  • Take proactive initiatives to facilitate the Partner’s daily activities and overall efficiency.

  • Organize national and international business trips, including logistics, itineraries, and expense reports.

  • Prepare and regularly submit timesheets.

  • Schedule and prepare meetings, conference calls, and internal/external events across multiple time zones.


  • Ensure proper document management, from client file opening to closure, and maintain rigorous archiving systems.


  • Keep the CRM database up to date with high accuracy.



    Your ideal profile

      • Proven experience as a personal assistant in a fast-paced corporate environment. A legal environment is an asset.
      • Excellent experience with Microsoft office software packages
      • Strong Communication (verbal, written incl. reporting) - advanced presentation skills in PowerPoint / Excel/ Word - with experience in pulling together business management quality decks
      • Able to communicate fluently in French with a high level of written and spoken business English. German is an asset
      • Highly structured and organized
      • Able to demonstrate initiative and energetic but committed approach to the work
      • Able to work as part of a team and able to work calmly under pressure
      • Problem solving ability

    A candidate experience with Source Up, it’s …

    • Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project
    • Access to your test results to guide you to your best career choices
    • Interview coaching session before the client meeting
    • Consistent and fair recruitment process with respect, transparency and trust
    Department
    Marketing & Administrative
    Locations
    Luxembourg city
    Remote status
    Hybrid
    Picture of Roxane Lecomte
    Contact Roxane Lecomte Senior Talent Sourcer

    About Source Up

    Source Up was founded in 2021 and is a company based in Luxembourg. We carry out our assignments in various sectors, ranging from banking, private equity, insurance, industry…with a pragmatic, proactive and solution-driven approach.

    🎯 We strongly believe in the ideal of "having the right people in the right job". 

    We combine people and technology to connect individuals to their future professional project đź”—

    We work with passion for candidates and employers with the ambition to bring the greatest number of people to bloom in their professional environment đźŚş

    Marketing & Administrative · Luxembourg city · Hybrid

    Personal Assistant - Law Firm

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